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Why Is It Important For Project Managers To Resist Changes To The Project Baseline?

Resist Changes To The Project Baseline

Project Baseline

Project baseline is the initial scope, cost, and schedule. It is explicitly written down, defined thoroughly and then documented before the start of executing the project and the start of control activities. After the project execution kicks off, the project baseline is subjected to change control to assist in evaluating any change that may occur and its effects on the project. Meaningful measurements can only be made if the scope, cost, and schedule are put under strict change control disciplines. Project baseline is used to measure how much the performance has deviated from the original plan of the project. The measurement of the production is considered to be meaningful if an accurate baseline was employed. In case of an approval of a change to the requirements of a project, then its an indication that the initial analysis of the conditions was incomplete and communications between the customers and the users at the initiation phase of the project was not meaningful.

Project baseline is a very crucial tool to measure and evaluate the performance of the project. It is essential that the project managers resist any alterations on the project baseline since these changes during the execution of the project may cause confusion, chaos and also obstruct the rhythmic flow of a project. This is because any changes to materials required to be addressed adequately to the project team concerning the scope, budget, and schedule. Project baseline changes that were not in the initial parts of the project baseline, overrun costs may rise, and this may lead to delays in the execution of the project.

Project managers should not allow any alterations to the project baseline because if it takes place once, then it probable that it will happen again. Changing the project basing entails so many negotiations with the client and the stakeholders since baseline cannot be altered without their consent. If they approve these changes, then cost, time and the scope also change and this poses a great threat to the project. if these changes do not have any benefit to the company executing the project after the re-negotiation and approval is done, then the client may propose a lot more changes to the project manager, and this may generate other variations on the project baseline. This will automatically destroy the concept of project management since the project manager will lose control over the project since the time, cost and scope will not be fixed anymore.

The project manager needs to resist changes on the project baseline to see that a project runs smoothly from the start up to its completion. This will prevent confusion within different departments and chaos. Changes will paint a picture of unprofessionalism since these changes mean that it was the project manager who did not capture the requirements of the project adequately at the commencement of the project and this is giving room to too many changes on the initial plan. This will cause delays to the company executing the project hence the set project life will not be realized. This kind of confusion may lead to delay in payments hence stailment of the project. The project team also gets frustrated due to this and may leave the project for better places. It is crucial that the project manager remain vigilant against any changes on the project baseline.

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