HOW TO STRUCTURE YOUR REPORT
• a title
• your name and student number
• the module code
• submitted to (the name of your Tutor)
• submission date
• word Count
Table of contents
• This is a separate page and should be divided into the
necessary sections (as determined by your assignment
• For e.g. Section 1 could be Task -Background Section 2:
Discussion & Critical Appraisal Section 3: List of
References Section 4: Appendices (if relevant)
• Each of your sections should include headings and sub-
headings with corresponding page numbers.
The purpose of the Executive Summary is to:
• Enable the reader to identify if they need to read the full
report, i.e. is it interesting & relevant
This is a brief summary of the essential facts, that is, the most
important information. It should include:
• An introduction: What does the report do?
• Why are you writing it? (What is your assignment question
asking you to do?)
• A main body: What are the key facts/most important
pieces of information?
• A conclusion: What are your conclusion(s)?
• What are your recommendations?
Think about what your reader is looking for and make sure you
include it in this section.
Do not include anything in this section that you have not included
in your report.
This section is very short (approximately half a page of A4)
and usually written last.
• A paragraph which states the purpose of the report, the
context, including background and provides any necessary
• Highlight specific issues that you are going to address in
your report. This will enable the reader to identify them as
they read through your report.
• Use this section to provide background information and/or
state relevant facts.
Remember it is important that you use sub-headings, e.g. 1.1
(Section 1, first sub-heading)
Section 2 – Discussion / Conclusion / Recommendations
This should be the largest section in your report. Begin by writing a
short paragraph which clearly outlines the purpose of your
discussion. Then, divide the discussion into sub-headings in
order to address each part of the assignment question.
• Refer to wider reading (other resources). What are other
• Consider, critically analyse (identify arguments, consider
& question, identifying strengths and weaknesses) and
evaluate (weigh evidence, judge and rationalise) potential
solutions to problems. Which solutions are the best and
• Synthesise information from different sources to form your
• Remember to provide in-text citations to references you
plan to use
• Provide a summary of the discussion
• Make sure that you state what the outcome of your
discussion means. How and why is it relevant? What are
the implications? (These will then link to your
• Critical writing demonstrates analysis, it is not description.
• Restate the purpose of your report
• Provide a brief statement of the outcome of your discussion
• Do not add any new information
• These are directly linked to your earlier discussion and the
conclusion/s you came to.
• Propose potential changes needed and/or solutions and
outline plans for their successful implementation.
• You could also suggest a timeframe if appropriate
List of References
• List ALL the references you have used
• List ALL other references you have referred to but not used
in your Bibliography
• Be sure to write your references correctly, according to the
UCEM Harvard style
• Remember to list them in alphabetical order
If you are unsure of how to write your references, please
refer to Section 2 of the ‘Writing in Your own Words’ elearning resource, in the Induction Module.
• You could include diagrams here OR in the main body of
the report, if appropriate to do so
• Remember to title any diagrams and/or images ‘Figure 1’
etc. Please also remember that these also need to be
• A list of ALL of the key terms you have used in alphabetical
• You only need to refer to terms which your reader is
unlikely to be familiar with.
HOW TO STRUCTURE YOUR REPORT