PART 1 – Policy Analysis (1000 words)
1. Internal & External issues analysis
Internal issues refer to
- Organisational objectives, business strategic choice, HR needs and HR strategies,
- Organisation culture and its approaches (management values) to managing employees,
- Ethical treatment of employees (i.e., organisational justice),
- Ethical business practices (decision-making),
- Approaches to corporate social responsibility
External issues refer to the contextual factors (external environment) that influence policy.
These contextual factors include:
- LAW (industrial relations, anti-discrimination, occupational safety and health, and privacy)
- GOVERNMENT POLICY (employment, education and training, immigration & citizenship, industrial relations)
- ECONOMIC CONDITIONS (economic conditions in good times and bad times)
- SOCIETAL VALUES & ISSUES (prevailing values and preferences shared by stakeholders outside the organisation)
- High priority issues
Among the above-mentioned internal and external issues, identify the two most essential issues that need to be addressed in the policy that you are developing.
- Policy problem
If you are to review and rewrite an existing HR policy, you need to point out problems that you are going to amend and why the amendments are necessary.
PART 2 – POLICY (1000 WORDS)
A policy of your chosen topic will be prepared according to the proper techniques for writing a policy.
The following policy structure, should be followed for writing the policy of your chosen topic in PART 2.
<Your policy topic>
- Policy Statement
- Contextual Factors
- Process (1 page diagram or flowchart)
- Other related policies
- Accountabilities and Contacts
- Evaluation Measures
Information that you need to consider to include in each of the sections of the policy of your chosen topic:
A brief description of the intent and rationale of the policy
Who are covered in the policy?
Identify to which parties in the organisation or to which particular situations the policy applies or it applies generally across the organisation in any situation.
3. Policy Statement
It is a concise and formal statement of the principal objectives of the policy and it provides a framework of mandatory principles (organisational culture, management principles and adopted business ethics) to be incorporated in the related procedures.
4. Contextual Factors
4.1 Laws and legal obligations that have direct or indirect consequences on the policy, e.g., EEO, OHS, Discriminatory laws, privacy, etc.
4.2 Government policy that very much related to the policy
4.3 Economic reasons that warrant the writing of this policy
4.4 Societal values & issues that are very much related to this policy
The processes (activities) that must be included in the policy and undertaken by involved parties in order to effectively achieve the objectives of the policy
- Other Related Policies
- Accountabilities and Contacts
The hierarchical roles and authorities that involved in the development, approval, implementation, and end-users of the policy, for example:
- Development & drafting – HRM manager,
- Approval – CEO in conjunction with board members,
- Implementation – Line managers or concerned line managers,
- End-users – Employees or concerned employees
Name and contact details of the HR person to whom interpretation of the policy can be sought
8. Evaluation Measures
Means to monitor and measure the EFFECTIVENESS of the policy References – references used in the discussions in PART A
Appendices (optional) – self-explanatory
You should expand your knowledge about the right contents to be included in each of these sections by searching for, and reading, more samples of the policy that you are writing.