Project Close Report

Project Close Report

Write a final report closing out the project. Since you did not experience this project, you will not be able to do the usual project closeout report. However, you must demonstrate that you understand the expected components:

  • project performance, 
  • administrative performance, 
  • organizational structure, 
  • project and administrative teams, 
  • techniques of project management, 
  • and lessons learned.

Format

This submission should be in the form of a formal report.

Length: It will probably take approximately 2-4 pages (single spaced).

Use the write-through technique – See the the Guidelines for Memos page in the Course Information documents for information on this technique.

Expectations

Overall, your submission must demonstrate

  • that you understand all of the components that must be reviewed in a project close
  • that you can effectively communicate your information in the formal structure required

Hints

Since you did not experience this project, you will not be able to do the usual project close-out report explaining the actual activities. So, in order to demonstrate that you understand what is involved in a project close-out, you will have to be creative. It is expected that your report will not be entirely fact-based, nor will it be extensive. It must, however, be realistic. Please use resources from this course to provide sufficient content to include in this document.

*****Guidelines for Memos

Memos

You will be writing memos in several modules. These assignments are designed to help you think through the topic and then demonstrate your understanding. These assignments also allow you to work on a vital skill in business – written communication. Sub-documents associated with this document describe the appropriate format and content for a memo.

Format for Memos

All memos must have a header at the beginning, consisting of the following fields:

  • To: Instructor Name
  • From: Your Name
  • Subject: Assignment Name/Description
  • Date:
  • CC: The CC field is optional.

Formatting features of Memos are as follows:

  • Single spaced
  • Usually with block formatted paragraphs (that is, no indentation for paragraphs; just skip a line between paragraphs).
  • For memos in paper form, the second and subsequent pages should have a header containing: the name of the addressee, date, and page number.
  • Memos do not have a salutation (“Dear”) nor do they have a closing (“Sincerely”).
  • If a paper copy of the memo is being distributed, the sender often initials the memo (after his/her name in the From field).
  • It is expected that all written assignment submissions be spell checked and reviewed for grammar prior to submission to the instructor.

Memo Content

Even more so than any other form of writing, it is important to stay focused and make your points clearly in a memo.

  • The first paragraph must let your reader know why they are reading the memo, so it has to be written carefully.
  • The remainder of the text of the memo should be concise and to the point.
  • Bulleted lists are frequently useful. However, do not sacrifice clarity for brevity.
  • You must use prose to explain the purpose of any list you use.

Memos are frequently written using a write-through technique. That is, the memo is written in a manner that allows the recipient to extract sections and forward them on to others. An example of the usefulness of this technique is when a manager writes a memo to their director requesting funding for an additional staffer, and the director includes part of the memo’s text in their budget.

While real-world business memos are admittedly frequently not properly cited, you must be careful to give credit to your information sources. This allows your reader to locate the original source (and avoids the question of plagiarism). Also, if you use a person’s name in your memo, make sure you CC the person referenced so he is aware of the topic addressed in the memo.